Paragon65 Privacy Policy
Last Updated: 09 October 2025
This is the Paragon65 (we/us/our) data protection and privacy policy that explains who we are, why and how we process your personal information (also referred to here as personal data), and your rights. This policy applies to personal data processed in accordance with our services.
Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
1. Who We Are
Paragon65, a property development firm and provider of co-living and co-working services in Hull, UK. We are the 'data controller' in relation to the personal data processed in accordance with this policy.
Our contact details are:
2. Information We Collect About You
We may process your personal data if you or the company you work for are a prospective tenant, co-worker, customer, or a supplier of ours.
Information we collect from you or a third party We may process your personal data that we have either obtained directly from you (e.g., via contact forms, emails) or from somewhere else. Personal data not collected directly from you may be collected:
From third-party referencing agencies in connection with your application.
From your employer or previous landlords.
From our website analytics tools.
Personal data relating to you that we process may include:
Identity Data: Your name, nationality (for 'Right to Rent' checks), and date of birth.
Contact Data: Your address, phone number, or email address.
Professional Data: Who you work for, your job function, or whether you are a student, freelancer, or entrepreneur.
Community Data: Information you give us by communicating with us via phone, email, or social media, as well as your preferences for community events (e.g., dietary requirements for a social mixer).
Application Data: Information necessary for us to process your application and enter into a contract, such as right to work information and information obtained from credit reference agencies.
Usage Data: Information about how you use our website (via GA4) including your IP address, browser type and version, and your browsing patterns.
Security Data: Information relating to you that we obtain when you visit us, such as CCTV footage and electronic access logs.
3. Cookies and Other Technologies
Our website uses cookies and similar technologies to distinguish you from other users. This helps us provide you with a good experience and allows us to improve our website.
Performance Cookies: We use cookies from Google Analytics (GA4) to collect anonymous statistical information about how you use our website. This includes how long you spend on a page and which parts of the site are most popular. This helps us to improve the site's functionality and user experience.
Functionality Cookies: Our website may use cookies that help us remember choices you have made to provide you with a more personalised experience.
You can modify your browser settings to not accept cookies or to notify you when they are sent. However, please note that by blocking cookies, you may not be able to take full advantage of our website's features.
4. How We Use Your Personal Data and Our Legal Basis
The law on data protection sets out a number of different reasons for which we may collect and process your personal data. We will only use your personal data when the law allows us to.
Consent: We can collect and process your data with your consent. For example, when you use our website’s opt-in checkbox to receive promotional updates and marketing communications from us.
Contractual Obligations: We need to process your personal data to comply with our contractual obligations. For example, to manage your application, tenancy, or co-working membership.
Legitimate Interest: We may process your data to pursue our legitimate interests in a way that is reasonably expected as part of running our business and does not materially impact your rights, freedoms, or interests. For example, using your data to respond to enquiries, improve our services, and ensure our systems and security are effective.
Legal Compliance: If the law requires us to, we may need to collect and process your data. For example, conducting 'Right to Rent' checks and providing information to law enforcement agencies if required.
5. Our Promotional Updates and Communications
Where permitted by our legitimate interest or with your prior consent where required by law, we will use your personal information to provide you with promotional updates about our products and services.
You can object to further marketing at any time by selecting the “unsubscribe” link at the end of all our marketing communications, or by contacting us directly.
6. Who We Give Your Information To
We may share your personal data with:
Any member of our group, which includes our subsidiaries, who support our processing of personal data under this policy.
Third-party service providers who assist us in our business operations, including:
Referencing Agencies: For the purpose of assessing your application and credit score.
Website and Marketing Platforms: Squarespace for our website and marketing automation.
Analytics Providers: Google Analytics (GA4) for website optimisation.
Internal Systems: Google Workspace, which serves as our internal CRM, to manage your data securely.
Professional Advisors: Our auditors, legal advisors, and other professional service providers.
We may also disclose your personal information to third parties:
In the event that we sell or buy any business or assets, in which case personal data may be a transferred asset.
If we are under a legal duty to disclose or share your personal data to comply with any legal obligation, or to protect the rights, property, or safety of Paragon65, our customers, or others.
7. Where We Store Your Information
The data that we process in relation to you may be transferred to, and stored at, a destination outside the UK and European Economic Area (“EEA”). It may also be processed by staff situated outside the UK/EEA who work for us or for one of our suppliers.
We rely on the appropriate safeguards put in place by our third-party service providers (such as Google and Squarespace) to ensure that your data is treated securely and in accordance with this privacy policy.
8. How We Protect Your Information
All information you provide to us is stored on secure servers. Our systems, once fully set up, will be password-protected to help prevent unauthorized access. Our website uses SSL encryption to ensure that data submitted through our forms is transmitted securely.
9. How Long We Keep Your Information
We retain personal data for 7 years, in line with applicable data protection law and guidance. We may also retain aggregate information beyond this time for research purposes. You cannot be identified from aggregate information used for these purposes.
10. Your Rights
Under certain circumstances, you have the right to:
Be informed about how we process your data.
Request a copy of the personal data we hold about you.
Request the rectification or erasure of your personal data.
Request that we restrict the processing of your personal data.
Object to the further processing of your personal data, including for marketing.
Request that your personal data be moved to a third party.
Your right to withdraw consent Where the processing of your personal information is based on consent, you have the right to withdraw that consent without detriment at any time by contacting us.
11. Changes to this Policy
Any changes we make to our privacy policy in the future will be posted on this page, and we will update the "Last Updated" date at the top of this policy.
12. Contact Us
If you have any questions or concerns about this policy or our data practices, please contact us by email at info@kwp.co.uk. If your request is not resolved to your satisfaction, you may approach the Information Commissioner's Office (ICO), the supervisory authority in the UK